How to Use Kanban Software

Using Kanban software is easy. To begin, start with the most simple process you can think of. This may be a basic to-do list where items are either in the “to-do” column or in the “done” column. More complex kanban boards may reflect process steps in more detail, but to begin, start small.


Kanban software is used in much the same way as a task board or kanban board. If you are new to the concept of Kanban as a work methodology, it is worth the extra time to familiarize yourself with how it works.

Kanban Software for Task Management

We all manage tasks, whether you are an event planner, a software engineer or anything else that entails managing various work items, people, projects and resources. While task management looks easy from the outside, those juggling many tasks and projects will tell you that it’s not.

Because task and project management is not easy, managers are constantly looking for ways to make it easier. From the perspective of many, kanban software offers the best way to manage tasks effectively because it is visual, flexible and easy to use.

To begin using Kanban software, follow these steps:

  • Select the best kanban software.
  • Download the software or subscribe to a SaaS.
  • Decide what project you want to start with.
  • Create a new kanban board.
  • Create cards, or tasks.
  • Assign a card to a person.
  • Move cards on the board.

Check out these kanban examples to understand how you can apply Kanban to your own work.

What is Kanban?

Kanban is a visual project and process management technique that uses cards or signals to represent work items. A work item can be a task/process step, a deliverable that requires a sub-set of tasks or a project within a larger project/program. Using kanban cards to represent tasks is helpful when there are lots of moving parts and pieces to a project.

Learn more about Agile and find tools to help you manage your own Agile projects. »

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